Terms & Conditions

This Catering Contract is entered into between AM Coffee Co., LLC (“Caterer”) and [Client Name] (“Client”) (together, “Parties”) and sets forth the agreement between the Parties relating to catering services to be provided by the Caterer for Client for the event identified in this Contract.

1. Event Details

Client is hiring Caterer to provide coffee beverages and related services for the following event:

  • Event Name: [Name of Event]

  • Date: [Date of Event]

  • Location: [Full Address of Venue]

  • Service Start Time: [Time]

  • Total Hours of Service: [Number]

  • Estimated Number of Guests: [Number]

2. Menu to Be Served

The Parties have agreed to the menu attached to this Catering Agreement as Exhibit A. Caterer reserves the right to make small changes to the menu if key ingredients are unable to be sourced due to reasons beyond the control of the Parties. Changes to the menu will be agreed upon by the Client and the Caterer. No alcoholic beverages will be served by the Caterer.

3. Coordination with Venue

Caterer will require access to the Venue no later than 2 hours in advance of the Start Time for setup, and 1.5 hours after the End Time for clean-up. Client will make all necessary arrangements, at Client’s expense, to ensure this access.

4. Responsibilities for Related Costs

Client is solely responsible for all costs and/or deposits relating to the use of the Venue, and for obtaining any necessary permissions, authorizations, or other requirements for Caterer to provide services at the Venue (e.g., parking permits, gate access).

5. Payment Terms

In exchange for the services specified in this Contract, Client will pay to Caterer a final cost of $[Insert Total Cost]. Checks should be made payable to "Melissa Hale".

  • Deposit: A non-refundable deposit of $[50% of total] is due within 10 business days of signing.

  • Balance: The remaining balance of $[Remainder] is due 30 days before the event.

6. Cancellation Policy

If the Client needs to cancel, written notice must be provided to the Caterer. Because the Caterer commits time and resources specifically to this Event, the following fees apply:

  • 90+ days before Event: Caterer is entitled to 50% of the total cost.

  • 31–89 days before Event: Caterer is entitled to 75% of the total cost.

  • 30 days or less before Event: Caterer is entitled to 100% of the total cost.

  • Note: The Client’s deposit will be credited against any cancellation fees owed.

7. Insurance and Indemnification

Caterer has the right to obtain general liability insurance relating to services at the Event. Client will indemnify and hold harmless Caterer for any damage, theft, or loss of Caterer’s property occurring at the event caused by Client’s guests or venue staff.

8. Legal Compliance

Caterer will adhere to all applicable laws, regulations, and best practices related to beverage preparation and service, including health, safety, and sanitation standards.

9. Limitation of Remedies & Assignment

  • Assignment: This Contract cannot be assigned by either Party without written consent.

  • Fulfillment: If Caterer cannot fulfill obligations for reasons outside of its control, Caterer may locate a replacement catering company at no additional cost to Client, or refund Client’s money in full. Caterer will not be responsible for additional damages.

10. Resolution of Disputes

The Parties agree not to post negative information about the other on any online forum or website without providing advance written notice and an opportunity to resolve the issue amicably.

11. Jurisdiction and Venue

This Contract will be interpreted according to the laws of the State of Wisconsin. Any legal action must be filed in the County of Waukesha.

12. Entire Agreement

This document, along with Exhibit A, constitutes the entire agreement between the Parties.

Client Signature: __________________________ Date: __________

Caterer Signature: _________________________ Date: __________